+Beyond-Bot.ai + Outlook
Outlook is Microsoft’s email and calendaring platform integrating contacts, tasks, and scheduling, enabling users to manage communications and events in a unified workspace
What You Can Do with this Integration
Automate Data Entry
Automatically sync new contacts or deals from Beyond-Bot.ai to Outlook.
Enrich Customer Profiles
Use Beyond-Bot.ai to find and add new information to your records in Outlook.
Trigger Workflows
Start automated workflows in Outlook based on conversations with your virtual expert.
Available Actions
Here are the specific actions your virtual expert can perform within Outlook.
Add Mail Attachment
Tool to add an attachment to an email message. use when you have a message id and need to attach a small (<3 mb) file or reference.
Create Calendar
Tool to create a new calendar in the signed-in user's mailbox. use when organizing events into a separate calendar.
Create Contact Folder
Tool to create a new contact folder in the user's mailbox. use when needing to organize contacts into custom folders.
Create Email Rule
Create email rule filter with conditions and actions
Create Mail Folder
Tool to create a new mail folder. use when you need to organize email into a new folder.
Create Master Category
Tool to create a new category in the user's master category list. use after selecting a unique display name.
Delete Mail Folder
Delete a mail folder from the user's mailbox. use when you need to remove an existing mail folder.
Download Outlook Attachment
Downloads a specific file attachment from an email message in a microsoft outlook mailbox; the attachment must contain 'contentbytes' (binary data) and not be a link or embedded item.
Get Mailbox Settings
Tool to retrieve mailbox settings. use when you need to view settings such as automatic replies, time zone, and working hours for the signed-in or specified user.
Get Mail Delta
Tool to retrieve incremental changes (delta) of messages in a mailbox. use when syncing mailbox updates since last checkpoint.
Get Mail Tips
Tool to retrieve mail tips such as automatic replies and mailbox full status. use when you need to check recipient status before sending mail.
Get Master Categories
Tool to retrieve the user's master category list. use when you need to get all categories defined for the user.
Get Supported Languages
Tool to retrieve supported languages in the user's mailbox. use when you need to display or select from available mailbox languages.
Get Supported Time Zones
Tool to retrieve supported time zones in the user's mailbox. use when you need a list of time zones to display or choose from for event scheduling.
List Outlook Calendars
Tool to list calendars in the signed-in user's mailbox. use when you need to retrieve calendars with optional odata queries.
List Event Attachments
Tool to list attachments for a specific outlook calendar event. use when you have an event id and need to view its attachments.
List Outlook Attachments
Lists metadata (like name, size, and type, but not `contentbytes`) for all attachments of a specified outlook email message.
List Event Reminders
Tool to retrieve reminders for events occurring within a specified time range. use when you need to see upcoming reminders between two datetimes.
Add Event Attachment
Adds an attachment to a specific outlook calendar event. use when you need to attach a file or nested item to an existing event.
Create Calendar Event
Creates a new outlook calendar event, ensuring `start datetime` is chronologically before `end datetime`.
Create Contact
Creates a new contact in a microsoft outlook user's contacts folder.
Create Email Draft
Creates an outlook email draft with subject, body, recipients, and an optional attachment. supports creating drafts as part of existing conversation threads by specifying a conversationid; attachments require a name, mimetype, and content.
Create A Draft Reply
Creates a draft reply in the specified user's outlook mailbox to an existing message (identified by a valid `message id`), optionally including a `comment` and cc/bcc recipients.
Delete Contact
Permanently deletes an existing contact, using its `contact id` (obtainable via 'list user contacts' or 'get contact'), from the outlook contacts of the user specified by `user id`.
Delete Calendar Event
Deletes an existing calendar event, identified by its unique `event id`, from a specified user's microsoft outlook calendar, with an option to send cancellation notifications to attendees.
Get Contact
Retrieves a specific outlook contact by its `contact id` from the contacts of a specified `user id` (defaults to 'me' for the authenticated user).
Get Contact Folders
Tool to retrieve a list of contact folders in the signed-in user's mailbox. use after authentication when you need to browse or select among contact folders.
Get Calendar Event
Retrieves the full details of a specific calendar event by its id from a user's outlook calendar, provided the event exists.
Get Email Message
Retrieves a specific email message by its id from the specified user's outlook mailbox. use the 'select' parameter to include specific fields like 'internetmessageheaders' for filtering automated emails.
Get Outlook Profile
Retrieves the microsoft outlook profile for a specified user.
Get Schedule
Retrieves free/busy schedule information for specified email addresses within a defined time window.
List Outlook Contacts
Retrieves a user's microsoft outlook contacts, from the default or a specified contact folder.
List Events
Retrieves events from a user's outlook calendar via microsoft graph api, supporting pagination, filtering, property selection, sorting, and timezone specification.
List Mail Folders
Tool to list a user's top-level mail folders. use when you need folders like inbox, drafts, sent items; set include hidden folders=true to include hidden folders.
List Messages
Retrieves a list of email messages from a specified mail folder in an outlook mailbox, with options for filtering (including by conversationid to get all messages in a thread), pagination, and sorting; ensure 'user id' and 'folder' are valid, and all date/time strings are in iso 8601 format.
Move Message To Folder
Move a message to another folder within the specified user's mailbox. this creates a new copy of the message in the destination folder and removes the original message.
Reply To Email
Sends a plain text reply to an outlook email message, identified by `message id`, allowing optional cc and bcc recipients.
Search Outlook Messages
Searches messages in a microsoft 365 or enterprise outlook account mailbox, supporting filters for sender, subject, attachments, pagination, and sorting by relevance or date. important: this action only works with microsoft 365/enterprise accounts. personal accounts (@hotmail.com, @outlook.com) are not supported.
Send Email
Sends an email with subject, body, recipients, and an optional attachment via microsoft graph api. supports comma-separated email addresses in the to email field for multiple recipients. attachments require a non-empty file with valid name and mimetype.
Update Calendar Event
Updates specified fields of an existing outlook calendar event.
Update Contact
Updates an existing outlook contact, identified by `contact id` for the specified `user id`, requiring at least one other field to be modified.
Update Email Message
Updates specified properties of an existing email message; `message id` must identify a valid message within the specified `user id`'s mailbox.
Update Mailbox Settings
Tool to update mailbox settings for the signed-in user. use when you need to configure automatic replies, default time zone, language, or working hours. example: schedule automatic replies for vacation.