Beyond-Bot.ai + calendly

Calendly is an appointment scheduling tool that automates meeting invitations, availability checks, and reminders, helping individuals and teams avoid email back-and-forth

What You Can Do with this Integration

Automate Data Entry

Automatically sync new contacts or deals from Beyond-Bot.ai to calendly.

Enrich Customer Profiles

Use Beyond-Bot.ai to find and add new information to your records in calendly.

Trigger Workflows

Start automated workflows in calendly based on conversations with your virtual expert.

Available Actions

Here are the specific actions your virtual expert can perform within calendly.

Cancel Event

Permanently cancels an existing, active scheduled event by its `uuid`, optionally providing a `reason`, which may trigger notifications to invitees.

Create An Invitee No-Show

Marks an invitee, identified by their existing and valid uri, as a 'no show' for a scheduled event.

Create One-Off Event Type

Creates a temporary calendly one-off event type for unique meetings outside regular availability, requiring valid host/co-host uris, a future date/range for `date setting`, and a positive `duration`.

Create Scheduling Link

Create a single-use scheduling link. creates a scheduling link that can be used to book an event. the link allows invitees to schedule up to the specified maximum number of events. once the limit is reached, the link becomes inactive.

Create Share

Creates a customizable, one-time share link for a calendly event type, allowing specific overrides to its settings (e.g., duration, availability, location) without altering the original event type.

Create Single Use Scheduling Link

Creates a one-time, single-use scheduling link for an active calendly event type, expiring after one booking.

Create Webhook Subscription

Creates a calendly webhook subscription to notify a specified `url` (which must be a publicly accessible https endpoint) for selected `events` within a given `organization` and `scope`.

Delete Invitee Data

Permanently removes all invitee data associated with the provided emails from past organization events, for data privacy compliance (requires enterprise subscription; deletion may take up to one week).

Delete Invitee No Show

Deletes an invitee no-show record by its `uuid` to reverse an invitee's 'no-show' status; the `uuid` must refer to an existing record.

Delete Scheduled Event Data

For enterprise users, initiates deletion of an organization's scheduled event data between a `start time` and `end time` (inclusive, where `start time` must be <= `end time`); actual data deletion may take up to 7 days to complete.

Delete Webhook Subscription

Deletes an existing webhook subscription to stop calendly sending event notifications to its registered callback url; this operation is idempotent.

Get Current User

Retrieves detailed information about the currently authenticated calendly user.

Get Event

Use to retrieve a specific calendly scheduled event by its uuid, provided the event exists in the user's calendly account.

Get Event Invitee

Retrieves detailed information about a specific invitee of a scheduled event, using their unique uuids.

Get Event Type

Retrieves details for a specific calendly event type, identified by its uuid, which must be valid and correspond to an existing event type.

Get Group

Retrieves all attributes of a specific calendly group by its uuid; the group must exist.

Get Group Relationship

Retrieves a specific calendly group relationship by its valid and existing uuid, providing details on user-group associations and membership.

Get Invitee No Show

Retrieves details for a specific invitee no show record by its uuid; an invitee no show is marked when an invitee does not attend a scheduled event.

Get Organization Invitation

Retrieves a specific calendly organization invitation using its uuid and the parent organization's uuid.

Get Organization Membership

Retrieves a specific calendly organization membership by its uuid, returning all its attributes.

Get Routing Form

Retrieves a specific routing form by its uuid, providing its configuration details including questions and routing logic.

Get User

Retrieves comprehensive details for an existing calendly user.

Get User Availability Schedule

Retrieves an existing user availability schedule by its uuid; this schedule defines the user's default hours of availability.

Get Webhook Subscription

Retrieves the details of an existing webhook subscription, identified by its uuid, including its callback url, subscribed events, scope, and state.

Invite User To Organization

Invites a user to the specified calendly organization by email, if they aren't already a member and lack a pending invitation to it.

List Activity Log Entries

Retrieves a list of activity log entries for a specified calendly organization (requires an active enterprise subscription), supporting filtering, sorting, and pagination.

List Event Invitees

Retrieves a list of invitees for a specified calendly event uuid, with options to filter by status or email, and sort by creation time.

List Events

Retrieves a list of scheduled calendly events; requires `user`, `organization`, `group`, or `invitee email` for scope, and admin rights may be needed when filtering by `organization` or `group`.

List Event Type Available Times

Fetches available time slots for a calendly event type within a specified time range; results are not paginated.

List Event Type Hosts

Retrieves a list of hosts (users) assigned to a specific, existing calendly event type, identified by its uri.

List Group Relationships

Retrieves a list of group relationships defining an owner's role (e.g., member, admin) within a group; an owner can have one membership per group but multiple admin roles across different groups.

List Groups

Returns a list of groups for a specified calendly organization uri, supporting pagination.

List Organization Invitations

Retrieves a list of invitations for a specific organization, identified by its uuid.

List Organization Memberships

Retrieves a list of organization memberships.

List Outgoing Communications

Retrieves a list of outgoing sms communications for a specified organization; requires an enterprise subscription and if filtering by creation date, both `min created at` and `max created at` must be provided to form a valid range.

List Routing Forms

Retrieves routing forms for a specified organization; routing forms are questionnaires used to direct invitees to appropriate booking pages or external urls.

List User Availability Schedules

Retrieves all availability schedules for the specified calendly user.

List User Busy Times

Fetches a user's busy time intervals (internal and external calendar events) in ascending order for a period up to 7 days; keyset pagination is not supported.

List User Event Types

Retrieves event types for a user or organization; requires either the `user` or `organization` uri.

List Webhook Subscriptions

Retrieves webhook subscriptions for a calendly organization; `scope` determines if `user` or `group` uri is also required for filtering.

Remove User From Organization

Removes a user (who is not an owner) from an organization by their membership uuid, requiring administrative privileges.

Revoke A User'S Organization Invitation

Revokes a pending and revokable (not yet accepted or expired) organization invitation using its uuid and the organization's uuid, rendering the invitation link invalid.